Annual General Meetings are one of the most important events in any organisation's calendar. With more shareholders opting to attend remotely, a professional live stream is essential. Here are five tips to get it right.
1. Start With a Technical Site Survey
Visit the venue well in advance to assess the room layout, lighting conditions, power supply, and internet connectivity. Understanding the physical space allows your streaming team to plan camera positions, audio pickup zones, and equipment placement for the best possible production.
2. Invest in Professional Audio
Poor audio is the number one complaint from virtual attendees. Ensure every speaker has a dedicated microphone, and consider the acoustics of the room. Lapel microphones for main speakers combined with boundary microphones for audience interaction provide the clearest results.
3. Use Multiple Camera Angles
A single, static camera creates a dull viewing experience. Use at least two cameras — one for wide shots and one for close-ups of speakers. A third camera for presentation slides or audience reactions adds even more production value.
4. Plan for Interactivity
AGMs often involve votes, Q&A sessions, and resolutions. Ensure your streaming platform supports these interactive features and test them thoroughly before the event. Nothing frustrates remote shareholders more than being unable to participate in proceedings.
5. Always Have a Backup Plan
Technology can fail. Reliable streaming providers bring redundant internet connections, backup cameras, and contingency plans for every scenario. Ask your provider about their failover procedures — if they don't have an answer, that's a red flag.
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